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Duration 7 hours
Course Outline
Self-Awareness and Interpersonal Dynamics
- Recognizing that inviting others to a meeting implies imposing our own priority list upon their schedules
- Exploring the underlying factors that drive our behavioral patterns
- Assessing our awareness of how our conduct impacts others: Do colleagues respond in the manner we expect and as is appropriate? If not, what are the underlying reasons?
Structured Meeting Management Processes
- Evaluating the necessity of a meeting: What alternatives exist, and are any of them more effective?
- Implementing a comprehensive process for scheduling, conducting, and preparing for meetings:
- Developing a meaningful agenda that outlines objectives, topics for discussion, and proposed time allocations
- Limiting invitations to only the essential stakeholders
- Facilitating the session by encouraging relevant contributions (while distinguishing between pertinent and off-topic remarks), staying aligned with the agenda, and adhering to scheduled durations
- Generating clear outputs, which may not require detailed minutes but must at least capture actionable next steps
- Scheduling any necessary follow-up sessions
Strategic Participation in Meetings
- Critiquing the necessity of attending every invited session
- Developing a framework to determine whether attendance is required
- Identifying valid reasons for declining an invitation
- Exploring acceptable behaviors during a meeting regarding participant interactions, discussion topics, and timing management
Broader Personal Productivity and Time Management Strategies
- Setting and maintaining both personal and professional objectives
- Work Prioritization
- Methods for determining what tasks need to be completed
- Techniques for ranking and sequencing these activities
- Managing Employee-Imposed Time: Assessing whether staff and colleagues are working for your benefit, or vice versa
- Addressing Time Bandits: Identifying other factors that drain your time and implementing countermeasures
- Email management
- Telephone communication
- Unscheduled interruptions
- Displacement activities, such as procrastination
- Other miscellaneous distractions
- Practicing effective delegation
- Developing assertiveness: Learning to seek compromises and say “no” effectively
Testimonials (1)
Meeting efficiency is something that's fairly "basic", but not thought about a lot and with really large implications on people/company time. Understanding these best practices and keeping them top-of-mind will be of immediate help.
