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 Duration 7 hours

Course Outline

Introduction to AI-Driven Summarization

  • How ChatGPT processes and condenses information
  • Document types frequently encountered in government operations
  • Recognizing AI output limitations and the need for refinement

Summarizing Reports and Briefing Materials

  • Creating concise summaries from policy or research reports
  • Extracting core findings from technical or analytical documents
  • Formatting content for executive-level review

Summarizing Meetings and Consultations

  • Converting meeting notes and transcripts into actionable items
  • Emphasizing key decisions and unresolved issues
  • Preparing summaries for internal communications or follow-ups

Prompting for Enhanced Outcomes

  • Prompt structures for summarization and rewriting tasks
  • Examples of role-based and outcome-oriented prompts
  • Iterative prompting techniques to improve summary quality

Adapting Tone, Style, and Structure

  • Tailoring content for ministers, internal managers, or the general public
  • Utilizing formal versus conversational tones as appropriate
  • Generating various formats (bullet points, executive memos, Q&A)

Integrating ChatGPT into Government Workflows

  • Employing ChatGPT within Word, Teams, and browser-based environments
  • Synergizing ChatGPT with meeting and collaboration tools
  • Reviewing and revising summaries in real time

Responsible Usage and Verification

  • Preventing misrepresentation or AI hallucinations
  • Verifying summaries and citing original sources
  • Adhering to information governance and security policies

Conclusion and Next Steps

Requirements

  • Familiarity with internal reports, meeting notes, or policy documents
  • No prior experience with ChatGPT or AI tools is necessary

Target Audience

  • Analysts
  • Program managers
  • Executive support staff

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